Everyone has experienced printing pain points at sometime in their professional career. Here are four common issues that can be solved with a Docutrend print management solution:
Printer Security
Implementing a printer security plan that reduces waste and meets compliance standards requires your printers to be connected to your network. Any unsecured device on your network is a potential hazard to your IT security, so it’s important to have a strategy to secure your printers.
Managed Print Services integrates constant monitoring and instant notification of printer security breaches, so you can respond to a threat in real-time.
Docutrend offers:
- Printer security assessments
- Authentication controls to limit access
- Secure release solutions that eliminate abandoned print
- Constant, automatic monitoring of printer threats
Uncontrolled Print Costs
A company can spend 3-4% of their annual revenue on printing but most organizations have no idea what that actual spend is. Docutrend will analyze the impact of costs from every single printer and will consider all aspects of:
- Initial purchase
- Supply orders
- Ongoing maintenance
- Cost and time of repairs
- Timing of eventual replacement
A large number of companies use a different vendor (and/or internal department) to handle the aspects of device management. This creates not only immediate costs, which are often difficult to gauge because they are not centrally tracked, but also the potential for expensive redundancies, missed orders, and unnoticed down time due to need service or supplies
It is possible to reduce printing costs by 20 to 30% by turning to a single vendor for service and support. This means you spend less time working with multiple vendors, and you centralize your printer fleet management billing.
IT dealing with printer issues
By having a single vendor take over printer management it means IT will no longer have to understand what other functions each device offers and spend their valuable learning. Most IT teams don’t have the time or the resources to maintain printers. MPS reduces the demand of time from the IT team by taking printer-related issues off their plate so they can spend more time on mission critical tasks for your organization.
Cost Recovery and Control
Companies printing habits may lead to out-of-control costs but print management programs are specifically designed to cut down on waste and improve efficiency, with a direct effect on your bottom line.
Managed Print Services tract the usage and offer quick and easy ways to reduce and monitor your paper, supplies and print-related energy. For example, setting up a programmed sleep and wake mode for an entire printer fleet can create cost and energy savings literally overnight.
We’re here to help! Reach out to us and one of our Print Management experts will consult and advise the best strategy for you and your organization’s needs.